Feel free to let us know what you are using in the comments below!
By far the easiest solution is this free online tool called Stage Plot Designer:
Fill out artist, venue, date/time, and optional input list and notes, and drag and drop graphic elements to your heart’s content. Then click the Print button to generate a PDF.
Shortfall: you can’t seem to add notes to the graphic elements on the layout part; you have to put notes in a single dedicated scribble field at the bottom. However, this totally beats doing everything by hand in a free graphic editor or word processing software (MS Word, Google Docs, Open Office, etc.)
StagePlot Guru is the #1 most downloaded app by industry professionals. It features effortless and intuitive stage plot creation, customized graphics (equivalent to a video game), 100s of “props” included in the $4.99 pro-upgrade, ability to add lists, notes and contact info, and an ever-expanding prop library.
Stage Plot Maker for iPhone and iPad — $3.99
Napkin Sketch – $1.99 Do away with using overly complicated software to create a stage plot or resorting to drawing on a bar napkin. Napkin Sketch, the app, is your answer! To create a sketch, simply pick your stage size, drag and drop elements onto the sketch and when you’re done, either e-mail or save the sketch right to your camera roll!
BandHelper: Set Lists and More – More for bands, but has ability to design stage plots and input lists
PC / Mac
No free ones here, but Stage Plot Pro seems to be the most regarded, most full-featured, and with the fanciest and broadest selection of elements: They have a graphic for everything you can think of, though many consider it 3D depictions of everything to be totally overkill and unnecessary detail (looks damn nice though 🙂
Cost is $39.99, but comes with a 30-day free trial.